Privacy policy
Last updated: 13 November 2026. This is a translation; if the versions differ, the Dutch version prevails.
In short: we only keep what is needed for your account, your datasheets and the payment. To read your documents, they are sent to an AI service that does not use them for training and deletes them within 30 days. No advertising, no tracking cookies.
Who we are
SpecsMapper is a product of VDLIntelligence, the Netherlands (Chamber of Commerce 66394597). We are responsible for the data described in this policy. Contact: contact@specsmapper.com.
Which data and why
- Account: company name, email address and your password (stored only in encrypted form). Needed to log in and to send you emails about your account, such as the confirmation and password reset.
- Your documents and settings: the datasheets and price lists you upload, the results and your changes, your company details for the export and your logo. Needed to provide the service.
- Usage: when you log in, which datasheets you process and their cost. Needed for the credit and to trace errors.
- Payment and invoice: company name, address, email address and VAT or company registration number. Needed for the payment and the invoice.
Who we work with
- Fly.io hosts the app and the storage of your data, on servers in Amsterdam.
- Anthropic provides the AI model that reads your datasheets. Anthropic does not use this data to train models and by default deletes inputs and outputs within 30 days. Processing may take place outside the EU; the standard contractual clauses of the European Commission apply.
- Mollie processes the payment and creates and sends the invoice.
- Vimexx sends the app's emails and receives mail to contact@specsmapper.com.
- Cloudflare manages the domain name.
We do not sell data and do not share it with others, unless the law requires it.
Cookies
The app uses two cookies: one to keep you logged in and one for your language. No cookies for statistics or advertising.
How long
We keep your data for as long as your account exists. You delete a datasheet yourself in the app. If you close your account, we delete your data. We keep invoices and payment data for seven years, as Dutch tax law requires.
Your rights
Would you like to know which data we hold about you, or have it corrected or deleted? Email contact@specsmapper.com. If you disagree with how we handle your data, you may file a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens) or the authority in your own country.